Late Returns & Deposits Schedule

Effective Date: April 27, 2026
Last Updated: April 27, 2026

This Damage & Deposit Assessment Policy (“Policy”) forms part of the Rental Terms, Terms of Service, and related policies governing rentals facilitated through the CostumePeti Platform Network, including:

  • CostumePeti
  • Vault Fashion
  • Vault Wedding
  • Vault Luxury

This Policy governs:

  • Security deposits
  • Damage assessments
  • Return inspections
  • Restoration and replacement recovery
  • Deposit deductions
  • Specialized inventory damage treatment

1. Purpose

Security deposits help secure against:

  • Damage
  • Loss
  • Extraordinary cleaning
  • Late return risk
  • Missing components
  • Breach of rental obligations

Deposits are not rental fees and may be refunded fully or partially based on inspection outcomes.

2. Inspection Framework

Returned items may be inspected:

  • At pickup
  • At warehouse intake
  • During QC processing
  • Through photo or video evidence
  • By authorized repair or cleaning specialists
  • Via AI-assisted inspection systems where used

Inspection may include:

  • Garment condition
  • Fabric and structural review
  • Accessory completeness
  • Contamination review
  • Alteration detection
  • Packaging and component verification

Findings may be documented through:

  • Photos
  • Condition reports
  • Repair evaluations
  • Inventory logs
  • System records

3. Ordinary Wear vs Chargeable Damage

Ordinary Wear (Generally No Charge)

Normal wear reasonably expected in proper rental use generally should not trigger deductions.

Examples:

  • Minor wrinkles
  • Light reversible wear
  • Routine laundering impact
  • Normal aging consistent with rental use

Chargeable Damage

May include:

  • Permanent staining
  • Tears, burns or structural damage
  • Missing embellishments/components
  • Unauthorized alterations
  • Irreversible contamination
  • Improper repair attempts

4. Damage Assessment Tiers

Tier 1 — Minor Recoverable Damage

Possible outcomes:

  • Cleaning charge
  • Minor repair recovery

Tier 2 — Major Repairable Damage

Possible outcomes:

  • Repair/restoration charges
  • Deposit review

Tier 3 — Replacement-Level Damage / Constructive Loss

Possible outcomes:

  • Replacement value recovery
  • Full deposit application
  • Additional recovery where applicable

5. Cleaning & Restoration Charges

Charges may consider:

  • Cleaning complexity
  • Restoration costs
  • Materials
  • Specialist labor
  • Value impact from damage

6. Replacement Value Assessment

Assessment may consider:

  • Original acquisition value
  • Current replacement cost
  • Rarity
  • Designer/custom value
  • Depreciation where appropriate

7. Security Deposit Application

Deposits may be:

  • Fully refunded
  • Partially applied
  • Fully applied

If charges exceed deposit, renter may remain responsible for additional amounts due.

8. Late Return Implications

Late returns may trigger:

  • Additional rental charges
  • Penalties
  • Deposit implications
  • Loss-event treatment for prolonged non-return

See Rental Terms and Late Returns Policy.

9. Missing Components

Charges may apply for missing:

  • Belts
  • Dupattas
  • Accessories
  • Multi-piece set components
  • Protective packaging where material

10. Evidence & Disputes

Users may dispute deductions promptly after notice.

Assessment may rely on:

  • Pre-rental condition records
  • Return inspections
  • Photos/video
  • Repair invoices
  • Specialist evaluations

Absent clear error, determinations may stand subject to escalation.

11. Fraud / Intentional Damage

Intentional misuse may result in:

  • Recovery claims
  • Deposit forfeiture where permitted
  • Suspension
  • Additional legal remedies

12. Fair Wear Promise

We do not charge customers for ordinary wear reasonably expected in rental use.

Charges are assessed only for damage beyond normal use.

13. Policy Changes

We may revise this Policy periodically.

14. Contact

Rental Support
CostumePeti
care@costumepeti.com

SCHEDULE A

SPECIALIZED RENTAL DAMAGE FEE MATRIX

Applies to specialized inventory including:

  • Couture
  • Bridal
  • Production wardrobes
  • Props
  • Archive pieces
  • Set assets

Class A — Standard Styled Inventory

Possible remedies:

  • Cleaning
  • Minor repair
  • Replacement if necessary

Class B — Premium / Couture Inventory

Assessment may consider:

  • Specialist restoration
  • Value impairment
  • Fabric sourcing difficulty
  • Couture repair complexity

Possible recovery:
Repair, restoration, or replacement-level assessment.

Class C — Production Wardrobe

Assessment may consider:

  • Continuity disruption
  • Matching-set impacts
  • Custom rebuild requirements

Class D — Props / Set Assets

Assessment may consider:

  • Structural damage
  • Restoration feasibility
  • Fabrication costs

Class E — Archive / Rare Inventory

Assessment may consider:

  • Conservation costs
  • Rarity impact
  • Constructive total loss treatment

Specialized Damage Categories

Damage TypeTypical Assessment
Routine wearUsually no charge
Extraordinary cleaningCleaning/restoration review
Repairable damageRepair review
Value-impact damageRepair + impairment review
Irreparable damageReplacement/loss assessment

SCHEDULE B

DEPOSIT RISK CLASSES

Deposits may vary based on inventory risk.

Low Risk Inventory

Examples:

  • Standard costumes
  • Basic accessories

Typical deposit approach:
Lower deposit band.

Medium Risk Inventory

Examples:

  • Premium garments
  • Embellished pieces

Typical deposit approach:
Moderate deposit band.

High Risk Inventory

Examples:

  • Couture
  • Bridal
  • Rare designer inventory

Typical deposit approach:
Higher deposit band.

Elevated Risk / Exceptional Inventory

Examples:

  • Archive pieces
  • Rare props
  • Production-critical inventory

Case-specific deposits and enhanced authorization holds may apply.

SCHEDULE C

INSPECTION STANDARDS & WAREHOUSE STATUS PROTOCOL

Returned inventory may be assigned status classifications.

GREEN STATUS

Ordinary Wear / Cleared

Condition:

  • Normal wear only

Outcome:

  • Restock
  • Deposit unaffected

YELLOW STATUS

Cleaning / Minor Repair Review

Condition:

  • Minor recoverable issues

Outcome:

  • Cleaning/repair queue
  • Possible limited review

ORANGE STATUS

Deposit Review / Major Repair

Condition:

  • Material repair issue

Outcome:

  • Deposit review queue
  • Claims assessment

RED STATUS

Severe Damage / Loss Review

Condition:

  • Constructive loss or severe damage event

Outcome:

  • Recovery process
  • Escalated claims review

QR Return Workflow (Operational)

Recommended warehouse flow:

Scan Returned Item → Assign Status:

  • Green → Restock
  • Yellow → Cleaning/Repair
  • Orange → Deposit Review
  • Red → Claims Recovery

Inspection Factors

Assessments may consider:

  • Condition grading
  • Repairability
  • Restoration economics
  • Replacement feasibility
  • Inventory rarity
  • Missing components

Platform Determination

Platform or authorized specialists may determine treatment under these schedules.

SCHEDULE D

PRODUCTION SHOOT / PRODUCER LIABILITY RIDER

Applies to rentals used for:

  • Film productions
  • Television productions
  • Advertising shoots
  • Editorial shoots
  • Fashion shoots
  • Theatre productions
  • Events and live productions
  • Corporate productions
  • Stylists, producers, production houses and their representatives

Facilitated through:

  • CostumePeti
  • Vault Wedding
  • Vault Luxury

1. Purpose

Production-use rentals involve elevated risk including:

  • Heavy handling
  • Multi-user possession
  • Location risk exposure
  • Continuity-sensitive usage
  • Transport between sets
  • Specialized prop/wardrobe exposure

This Rider supplements general rental obligations.

Where conflict exists, this Rider controls for production-use rentals.

2. Production User Responsibility

Producer / production renter is responsible for:

  • All rented inventory under booking
  • Actions of crew, stylists, assistants, talent and subcontractors
  • Proper handling and safeguarding
  • Authorized use only
  • Timely return

Responsibility is not limited to the individual who physically signed out inventory.

Production entity may be treated as primary responsible party.

3. Chain of Custody

Production renters are responsible for maintaining chain of custody over rented inventory during:

  • Fittings
  • Shoot days
  • Transit between locations
  • Set usage
  • Storage at production facilities

Inventory may not be left unsecured or transferred without authorization.

4. Continuity & Matching Set Liability

Where wardrobe or props form part of:

  • Character continuity
  • Coordinated ensembles
  • Matching sets
  • Multi-piece production looks

Damage or loss affecting continuity may trigger specialized assessment.

Recovery may consider:

  • Replacement urgency
  • Continuity disruption
  • Matching set impacts
  • Rebuild or sourcing complexity

5. Production Use Restrictions

Unless expressly authorized, inventory may not be used in:

  • Hazard scenes
  • Stunt sequences
  • Pyrotechnic scenes
  • Water exposure
  • Mud, paint, blood effects or destructive scenes
  • Animal scenes involving elevated damage risk

Special-risk usage may require prior approval and additional conditions.

6. Alterations for Styling or Production

Unless explicitly approved:

No cutting, tailoring, distressing, pinning modifications, adhesive application or styling alterations that affect condition are permitted.

Unauthorized alterations may be treated as damage or constructive loss.

7. Props & Set Asset Liability

For rented props or set assets, production renter assumes responsibility for:

  • Handling by crew
  • Set placement risks
  • Damage during staging or transport
  • Unauthorized prop modification

Damage may be assessed under applicable prop damage schedules.

8. Multi-Location Use

If inventory moves across multiple locations, producer assumes responsibility for increased transit and custody risk.

Additional controls may be required.

9. Shoot Delays / Overruns

Production overruns do not automatically extend rental periods.

Additional shoot days may require:

  • Extension approval
  • Additional rental charges
  • Availability confirmation

Inventory reserved for subsequent bookings may create heightened consequences for unapproved delays.

10. Weather / Outdoor Exposure

Production renter assumes risk associated with unauthorized exposure to:

  • Rain
  • Extreme heat
  • Dust/sand
  • Marine environments
  • Outdoor environmental hazards

Damage arising may be chargeable.

11. Wear from Production Use

Ordinary wear in approved production use may be treated under Fair Wear principles.

However, elevated wear caused by intensive production use may be assessed differently than ordinary consumer rentals.

12. Loss, Theft and Set Misplacement

Producer is responsible for inventory lost or misplaced during:

  • Shoot operations
  • Set transitions
  • Transport
  • Talent/crew handling

Loss may trigger replacement recovery.

13. Deposits & Additional Security

Production rentals may require:

  • Enhanced deposits
  • Authorization holds
  • COIs or insurance evidence (if requested)
  • Additional guarantees for high-value rentals

Higher-risk productions may be subject to additional conditions.

14. Insurance (Recommended / May Be Required)

For certain productions we may require or recommend:

  • Production insurance
  • Wardrobe coverage
  • Prop coverage
  • Certificate of insurance naming platform or owner where required

Absence of insurance does not limit liability.

15. Damage Reporting Duty

Production renter must promptly report:

  • Damage incidents
  • Loss events
  • Continuity-impact incidents
  • Contamination events

Failure to report may affect claims review.

16. Evidence and Documentation

Assessment may rely on:

  • Condition records
  • Set/shoot documentation
  • Photos/video
  • Production logs
  • Repair assessments
  • Inventory continuity records

17. Producer Indemnity

Production renter agrees to indemnify and hold harmless the Platform and applicable owners from claims arising from:

  • Production misuse
  • Crew conduct
  • Unauthorized use
  • Damage caused during production activities

Subject to applicable law.

18. Special Recovery Categories

In addition to ordinary rental recovery, assessments may consider:

  • Continuity disruption costs
  • Rush replacement sourcing
  • Specialist rebuild costs
  • Production-critical loss exposure

Where permitted by law.

19. High-Risk Productions

We may decline or impose special conditions for rentals involving:

  • Action/stunt productions
  • Hazardous productions
  • Destructive scenes
  • High-loss-risk shoots

Approval may be discretionary.

20. Platform Rights

We may:

  • Require enhanced deposits
  • Restrict inventory access
  • Suspend production rental privileges
  • Enforce recovery rights
  • Require pre-approval for certain productions

21. Limitation of Liability

We are not liable for:

  • Production delays
  • Shoot losses
  • Continuity consequences
  • Commercial production losses
  • Talent or crew disruptions arising from inventory issues except as required by law

22. Incorporation

This Rider supplements:

  • Terms of Service
  • Rental Terms
  • Damage & Deposit Assessment Policy
  • Schedules A, B and C

For production-use rentals, this Rider governs where inconsistent.

23. Contact

Production Rentals Support
CostumePeti
care@costumepeti.com

CostumePeti
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